What Managed Business Operations Actually Looks Like
By Tanner Osterkamp
You are paying five different vendors to do things that should work as one system. Your marketing agency sends leads that your VA follows up on (sometimes). Your social media manager posts content that has nothing to do with your actual pipeline. Your bookkeeper sends reports two weeks after the numbers matter.
The result: fragmented visibility, inconsistent execution, and nobody accountable for the full picture.
Managed operations replaces all of it.
What You Are Paying For Today
Here is the typical stack for a business doing $500K to $5M in revenue:
- Marketing agency: $3,000 to $10,000 per month for campaigns that may or may not generate leads
- Virtual assistant: $2,000 to $4,000 per month for admin tasks, follow ups, scheduling
- Social media manager: $1,500 to $3,000 per month for content that rarely connects to revenue
- Bookkeeper: $500 to $3,000 per month for reports you get too late to act on
- SaaS subscriptions: $500 to $1,500 per month for CRM, email, scheduling, reviews, analytics
Total: $8,000 to $25,000 per month. And you still spend hours per week coordinating all of it.
What Managed Operations Replaces
One team. One system. Full coverage across five areas:
1. Growth Operations
Leads land in your inbox. Not from purchased lists or generic campaigns, but from targeted outreach to your ideal prospects. Follow ups happen automatically. Meetings get booked without you chasing anyone.
The difference from a marketing agency: we do not just generate awareness. We generate pipeline. You see exactly which prospects are in motion and what stage they are at.
2. Online Presence and Reputation
Your Google Business Profile is optimized and maintained. Review requests go out automatically after every completed engagement. Social content gets posted consistently across platforms.
The difference from a social media manager: every post and review connects back to your growth pipeline. Content drives revenue, not just impressions.
3. Business Intelligence
Revenue tracking, competitive monitoring, and market trend alerts. You know what is working, what is not, and what your competitors are doing.
The difference from a bookkeeper: real time data, not month old reports. Actionable intelligence, not just numbers.
4. Operational Monitoring
Your website, systems, and tools are monitored around the clock. Errors get caught and fixed before they cost you customers. Performance stays fast.
The difference from managing it yourself: you never think about uptime, broken forms, or slow pages again.
5. Reporting and Strategic Insight
Weekly performance reports with real metrics. Monthly strategic recommendations based on what the data actually shows. Daily briefings if you want them.
The difference from a dashboard: someone interprets the data and tells you what to do about it.
What It Costs
$2,000 to $5,000 per month depending on scope. That is 75 to 90 percent less than the fragmented stack it replaces.
No contracts. Month to month. 30 day money back guarantee. Results within the first week.
Who This Is For
Businesses spending $5,000 or more per month across marketing, admin, and operations. Businesses where the owner or a key operator spends hours per week coordinating vendors instead of serving clients.
Common verticals: law firms, consulting firms, financial advisors, insurance agencies, healthcare practices, accounting firms, real estate, home services.
If you are managing multiple vendors and still feel like things are falling through the cracks, that is exactly the problem we solve.
How to Start
30 minute discovery call. We walk through your current operations, identify the gaps, and show you exactly what we would build. No pitch deck. No pressure. Just a straightforward conversation about whether this makes sense for your business.